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In the past few years, mobile apps have been added to the already large range of communication strategies available to schools. In a recent study, schools told us many of the expectations mobile apps promised to deliver have not materialised, and it’s been discovered that large gaps exist in essential app capabilities.

Why are so many School Apps ineffective?

The first of many critical factors missing from most apps is there’s just no way of knowing how many parents are actively using it. Claims that an app has been downloaded thousands of times and is used in thousands of schools is totally meaningless and misleading. Unless you can see precisely how many parents are still using your school app, and how many parents haven’t deleted it, schools simply haven’t a clue.

Most People don’t like downloading apps anymore

In the U.S. (its likely the results are similar in Australia), less than 51% of people haven’t downloaded any apps in the past 30 days[1], and of those that have, less than 25% used it a second time. This means that even if you’re doing a great job posting interesting news items on your app – at best, its likely that only 15% of parents will have the app on their phone!

In Australia, a recent Educate Plus School Development Managers PD survey held on in May 2017 in Adelaide revealed similar results – that only 50% of attendees downloaded more than 1 app in the past 30 days! [2]

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Why Most Apps Fail

 To better understand why some apps fail at providing an effective communication strategy, we’ve outlined the main contributing factors in the list below;


    Unless schools have accurate analytical information about how many parents (preferably their names and details) are using the app, they have no way of knowing the level of effective communication. But that’s not all! What schools really need to know is the level of engagement, ie which new items or messages parents are reading, whether the information schools are sharing is in fact reaching or engaging parents, or whether or not parents are still using the app.


    Most apps have no security – meaning all school data is publicly available, insecure and accessible for anyone to download STOP (this is the first warning sign that the app isn’t safe?) Schools are limited with what information they can share on insecure apps, which may render them ineffective for engagement. It’s important to remember that your school app needs a high-level of security to be used to its full capacity.


    There is a growing trend of what the technology industry is calling ‘app fatigue’ where users are tired of downloading new apps and receiving endless updates. The problem with most school communication apps is that parents must download the app to receive school information – which, with app fatigue and overload is very difficult to achieve.


    Other than the fact that it is unlikely that more than 15% of your parents will actively use your app, apps rely on mobile data to deliver information. As a result, if parents don’t have mobile data, they miss important information. This is very problematic in emergency situations or if you’re sending in-app messages about absences.


    If a school app has a poor layout, design and is difficult to navigate, it will affect user engagement. If it’s too hard to gain access to information users want to hear about, they will give up fast and miss important information. A poor layout is also damaging to a school’s brand and image.


    Apps often break whenever Apple or Google upgrade their software, and many schools report other stability and breakdown issues with their app. High-quality and efficient customer service is essential to maintaining a consistent level of communication with your school community, however sadly, customer service reliability and support is missing from many suppliers.

What Capabilities To Look For

Our study revealed a list of essential capabilities any school app must have to deliver a successful communication strategy. (Disclaimer – at MGM Wireless, we’ve invested a considerable amount of time and money building our school app MGM School Star that delivers on all of these).

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Apps should be 100% secure-Only registered parents, students, staff, alumni and other known school community members should have access to the app and your school data. Sharing your internal school issues and information with the public is simply wrong. Unless an individual is known to your school, they should be locked out! This high-level of security will ensure that your school information is only shared with your school community and will prevent dangerous leakages of information and photographs that should remain private and limited to approved users.


Look for apps with analytics so you can accurately measure which news articles parents are reading and like most and which parents are using your school app. This which provides your school with real insight into how parents are engaging. Analytic capabilities are essential for school’s to measure the success of their communication campaigns. Analytics helps to improve the way schools communicate with their community and engage them on a deeper, more thoughtful level.


Apps are of no value as an effective school-wide communication tool if they’re only used by a small number of parents (typically 15%), or if they don’t have access to mobile internet or WIFI. This is especially important in the case of emergencies when schools need to contact all parents fast and unexplained absence notifications. A clever way around this is for automatic switchover to 2-way SMS delivery for school news, messages and alerts. (SMS is enabled on all mobile phones and school usually have mobile numbers  for all parents). This way your school news  is delivered to 100% of parents. MGM’s School Star app works like this.


Your Parents have probably used Facebook, so they’re expecting your School App to look like this. (Most school apps look like a very poor cousin to Facebook). Look for an app with a beautiful, Facebook-style newsfeed that’s live, engaging and is simple to navigate and interact, and that you can brand as your own.  This will enhance your school image., make your Schools look more professional and encourage repeat usability by Parents.

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Do Schools Need a School App?

With all these issues and problems, you’re probably asking yourself – Do we need a school app at all? The short answer is yes, but only if it’s part of an multichannel communication strategy that includes email, SMS, Social Media and Hardcopy Print that reaches every demographic of your school community members..

>See Also: Multi-channel School Communication

To learn more about School Apps, or find out more about MGM School Star App, visit MGM Wireless and start a conversation.

[1] Fortune Magazine’s Comscore Report (September 1, 2016)

[2] Educate Plus NT-SA PD DAY: Riding the comms wave train for positive community engagement May 3, 2017. https://www.educateplus.edu.au/civicrm/?page=CiviCRM&q=civicrm/event/info&reset=1&id=131